Issues Affecting Communication

Published: 2021-07-06 06:34:41
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Category: Communication Skills

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Communication ConceptScenario Illustrating Ineffective CommunicationSolution for Effective Communication1Upward CommunicationIn a setting where a front line representative needs to convey a message of a client to his/her manager. The message was not illustrated completely which caused the issue to remain unresolved, as the supervisor had incomplete information.A type of communication which comes from a low leve employee should be complete and precise (Men, 2014). A description about providing information to the top managers was conveyed through a proper channel i.e. from the supervisor, to the line manager and the top manager. It helped in conveying all the information without any errors.2EmailsA written email from a line duty supervisor to address the issues to the line manager was done through an email, which did not included the shift manager and the information prior to the situation was not addressed in the email.Sometimes situations occur where shift times of employees are changed, and the information from the previous shift is not provided. A clear email to the line supervisor for the next shift is addressed to solve problems occurring in the course of time.3ProposalsA proposal created by the human resource to conduct a meeting between the employees, which included the top managers and the important concerned personnel of the company. But, the names mentioned in the proposal did not included all the managers and at the time some were not present.Meetings and its proposal acceptance are done by the top employees, that when and where it should be conducted (Men, 2014). The issues concerns from the high management, which then relates to call upon the whole management in the meeting by personally communicating with them.4Social MediaProfiles of a company are made on Facebook and Twitter, to communicate with the audience and tell about the company. The communication includes customers with different nationalities, and the person dealing with the social media of the company is not multilingual.Effective companies have diverse employees for customer satisfaction (Men, 2014). Training about different languages and ways to address the language with the customers are given by the training department, to be effective in the field of social media communication.5Noise in communicationWhile having a conversation with the manager over an employee appraisal issue over a mobile phone, distortion caused the information to be incomplete and created problems afterwards.Having weak modes of communication can create long term problems (Burgoon, Guerrero & Floyd, 2016). Using effective written communication modes like emails, letters reduced the factor of improper communication.6FilterationWriting a form of written message or planning to communicate an oral message and allocating audience for it, by an employee is created with filtering the amount of audience and important people are deselected from it.Utilizing the record lists of the concerned person for any query resolves the issue of miscommunication or getting any person missed from the message communication.7Downward communicationIn a meeting with some but not all employees, the chief orally announced immediate changes in procedures. The presentation was confusing and left more questions than answers and employees not in attendance did not receive the information.Best practice: “Written communication is generally the most reliable mode for complex communication” (Burgoon, Guerrero & Floyd, 2016). A detailed addition to the operating procedure manual was prepared before the changes took effect. The chief provided training to supervisors to prepare them for fielding questions and ensuring adherence to the policy8PresentationsIn an oral meeting presentation, when a employee was addressing about the rules and regulations of the company to the new employees, some points were unclear and missed in the process.The complete meeting or presentation requires each step to clear and effectively communicated (Burgoon, Guerrero & Floyd, 2016). It brings upon the need that prior training about choosing the best mode of communication is given to the employees.9Group interactionsTo address a matter in a time convenient manner, group was made to provide information from 8 to 10 new employees. As the time was limited, whole information was not conveyed to the indiviuals as the group was raising a lot of informal questions.When in a group perspective, a lot of issues arise from the listeners regarding the topic in disuccsion and the type of communication (Burgoon, Guerrero & Floyd, 2016). It was resolved by defining goals and rules where the indiviuals would interact after the information was completely conveyed.10DebatesInteractions in terms of debates caused the audience of the company to have a changed view, as it was before due to the information which was not provided before, was provided then.In oral communication, sometime it happens that the information is miscommunicated and changed after sometime (Burgoon, Guerrero & Floyd, 2016). Developing a plan where the information given to the employees at early stage through a coaching manual was implemented to avoid future errors.11Full table discussionArising of new ideas which led to new ways to complete tasks.Communication of ways to achieve tasks were identified at the start of the process.12One on one interactionCommunicating with employees directly over email and private Facebook chat created feelings of direct attack from the supervisor/manager.Interacting with the employees directly from the office or meeting room resolves the issue, as face to face communication has more benefits to clarity (Risius & Beck, 2014).13Fomal letterIn a scenario to address the manager, a letter was written informally in a business environment and it created problems of ethics in the organization.Training was given to employees about the steps to create a formal message to address the senior employees.14Magazines/NewspapersSome information was left out of the magazine article, which was made to tell about the company to the audience about its launch.Relevant information like mission, vision, type of company, and products of the company are essential to include in this communication channel (Risius & Beck, 2014).15GesturesWhile communicating, gestures of negative concept were identified between different genders working in the company.Resolving this issue required, sets of records of the issue in discussion and setting up ethical communication standards for the issue.16SpaceIn a non-verbal communication, it was found that there was no space while the meeting was happening between employees.Communication from a leader makes it great to set standards for the junior employees.17Speaking to a unitInteracting verbally with a team, and providing knowledge about a task did not produced great results as the information was left behind at several points.Making up manual reports for each member of the team, and getting them to understanding it resolved the main issues in this concern (Risius & Beck, 2014).18Listening audiosSome departments in the companies, did a verbal message communication by providing audio clips of the person they did not know, which created hinderance.It creates better understanding with the person has a better view of the subject who is talking, and it was implemented afterwards.19Hand movementsManager used pointing fingers to the audience, while talking about a regulation in the company.Usage of gestures and movements was minimized by the management, as it created different meanings while communicating (Risius & Beck, 2014).20Unclear receiverAddressing of an issue in a meeting was not clear that the manager or the junior employees were addressed from the start.Clear perspective that to whom the manager is addressing, was then addressed at the start of the conversation.ReferencesMen, L. R. (2014). Strategic internal communication: Transformational leadership, communication channels, and employee satisfaction. Management Communication Quarterly, 28(2), 264-284.Burgoon, J. K., Guerrero, L. K., & Floyd, K. (2016). Nonverbal communication. Routledge.Risius, M., & Beck, R. (2014, January). You reap what you sow? How knowledge exchange effectiveness is affected by different types of communication in enterprise social media. In System Sciences (HICSS), 2014 47th Hawaii International Conference on (pp. 540-549). IEEE.

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